SAFEGUARDING POLICY/CHILD PROTECTION

implemented from October 2019

Head Co-ordinator:  Fiona Melvin

                               VENUE: The Greenwood Theatre, 55 Western St, London, SE1 3RA

DATES: 27th October 2019

PRELIMINARY STATEMENT: The safety of children and members of other vulnerable groups is paramount and all, without exception, have the right to protection from abuse.  All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately and all the Awards’s trustees/organisers/ staff/volunteers have a responsibility to report concerns.          

1       PURPOSE AND FUNCTION OF ORGANISATION:

The Awards aims to advance the education of the public in the art of dance by promoting a competitive environment for amateur performers, judged by professional adjudicators.

2       THE AWARDS ENVIRONMENT:

The Awards aims to create, in partnership with parents, guardians, carers and teachers, a safe and caring environment.  The Awards expects children under the age of 18 and vulnerable adults, whether entering the Awards individually or as part of a group, to be accompanied by their parents, guardians or carers, or by adults appointed by them, who will supervise them in the public areas.

It is the policy of our Awards to inform and involve parents/guardians/carers and teachers in partnership with you in order to ensure, as far as it is reasonably practicable, a safe environment at our Awards.  We do this by ensuring that you receive a copy of this policy at the time you are making arrangements to attend our Awards.

  • TO WHOM DOES THIS POLICY APPLY

This policy relates to children under the age of 18 years and members of vulnerable groups of any age whose needs are identified to the Awards organisers by parents/guardians/carers and/or teachers prior to their arrival at the Awards. This should be done by contacting the address or telephone number at the foot of this document.  Our Awards actively seeks, wherever possible, to meet these needs, but must know beforehand in order to prepare support – or to let you know we are unable to help.

4       AWARDS PERSONNEL:

The Awards Secretary holds a register showing the names and addresses of all personnel.  All personnel have a copy of this Child Protection Policy and agree to abide by it.  Recruitment of personnel is by personal recommendation.  While on duty at the Awards, all personnel wear badges indicating their status and in the case of Committee members, their names.  Anyone with any concerns relating to this policy may approach any member of staff identified by a badge.  All concerns reported to staff will be reported to the Awards Secretary, who will record and date them, and will take such further action as may be appropriate.  Where Awards procedures could involve personnel in dealing with children on a one-to-one basis, these duties are allocated to personnel who have been voluntarily checked through the Criminal Records Bureau.

5       PREPARATION FOR ATTENDANCE AT THE AWARDS:

Teachers will be required to show this policy to parents, etc., and to certify that they have done so.  Where parents are not attending with their children, this Policy document makes it clear that they will be expected to satisfy themselves that the children will be supervised by other responsible adults acting on their behalf.

6       PERFORMANCE AREAS AND CHANGING AREAS:

Changing accommodation is provided.   Single sex dressing rooms will be available plus a ‘family room’. Changing rooms are not supervised by Awards staff.  This Policy document makes it clear that parents must ensure that they supervise their children themselves, or arrange for another responsible adult to do so on their behalf.  Public areas are not supervised.

7       PHOTOGRAPHS, VIDEOTAPES and PRESS PHOTOGRAPHY:

The use of cameras, whether conventional, digital, or incorporated in mobile telephones, and recording apparatus, whether sound or video, is prohibited in the auditorium. 

 8      THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY:

The Rehabilitation of Offenders Act 1974; The Children Act 1989; The Police Act 1997; The Data

Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000, The Children Act 2004, The Protection of Vulnerable Groups Act 2006.

9       POLICY REVIEW

The organisers will constantly review their policy revising and enhancing it as necessary

Contact: Fiona melvin

                   Email: melvin.family@btinternet.com